How to Set up Out of Office Message in Gmail

Gmail is one of the most popular email clients out there, for both personal and work. No matter how you use it, sometimes you need to set up an out-of-office message. Maybe it’s because you’re going on vacation or you’re going on maternity leave. Maybe you’re just changing email addresses, whatever your reasoning is, setting up an out of office message is quick and easy.

Depending on what device you’re using, the steps may be slightly different, but no matter what you’re using, you can set up your out of office in a few minutes. Let’s look at some of the most common devices and how to set up your Gmail out of office message.

Setting up Your Out of Office Message on a Computer

It is very easy to set up your Gmail out of message on your computer, regardless of whether it is a desktop, laptop, PC or Mac – all that matters is that you have a Gmail! Let’s get started.

  1. Log into your Gmail account.
  2. Select the gear icon. This is your settings.
  3. A side bar will appear with different options. Select see all settings.
  4. This will bring you to a new page that lists all of the settings. There are different tabs with different options, but to set your out of office message, you will need to stay on the general tab.
  5. Scroll all the way to the bottom. You will see an option called Vacation Responder.
  6. Select Vacation Responder on to turn your out of office message on.
  7. You can set an email subject line and the content of your message, customizing for font, color, etc.
  8. In addition, you can set a time frame for the message to start, either the day of or in the future through a specified time.
  9. Once you are satisfied with the message and timing, click save changes.

Once you locate it in the settings, it is very easy to set up your Gmail out of office message.

Setting up Your Out of Office Message on a Phone

If you prefer to set up your out of office message on your phone, you can do that as well. Let’s take a look at the steps on both iOS and Android.

Android

You can set up your out of office message on your Android phone quickly and easily by following these short steps.

  1. Open the Gmail app on your mobile device.
  2. In the top left, select menu.
  3. Scroll all the way to the bottom and select settings.
  4. If you have multiple Gmail accounts, select the account you’d like to set up the message. If not, skip this step.
  5. Select vacation responder and toggle the switch on next to it.
  6. This will allow you to set the date range, email subject and email body message.
  7. Once you are satisfied with your message, select done.

That’s it – you’re ready to go! Just don’t forget to turn it off when you’re back – but only if you didn’t put an end date.

iOS

Setting an out of office on your iPhone is a breeze, just follow these simple steps.

  1. Open your Gmail app.
  2. Click on the three bars on the top left corner of the screen.
  3. Scroll down to settings.
  4. If you have more than one email set up, select the email you would like to set up on out of office on. If not, skip this step.
  5. Under general, select vacation responder. This is the fourth option under the general header and the fifth option on the page.
  6. Toggle the vacation responder on.
  7. You will need to set the settings, including the first and last day, email subject line and email body content. You can also select if you only want to send it to your contacts.
  8. Once you are done setting up your message, select save in the top right corner.

If you didn’t set an end date, be sure to turn it off when you’re back! But it’s very easy to get in there and make changes if you need to no matter what device you’re on.

How to Find the Out of Office Status in Gmail?

When you’re on a computer, you’ll see a clear yellow bar that indicates you have an out of office message set. You can choose to end the out of office message by selecting end or clicking on settings to learn more about your message. This is missing on the mobile application, so you’ll have to remember that you have one set up if you only use the application.

How to Share Your Out of Office Status?

This message will be shared with anyone who emails you, unless you selected to only send to those in your contacts. It is an automatic email for anyone who has tried to contact you via email.

You’ve Set up Your Out of Office, Now What?

Setting up your out of office message in Gmail is relatively painless! You just have to decide what kind of message to use. No matter what the reason you’re setting it up, you will want to include key information, like how long you’re gone, when you’re returning, and whom to contact for immediate assistance (if applicable). Be sure to set clear boundaries in your response time; otherwise, you will be undermining the entire purpose of setting up an out of office message!

Regardless of what device or operating system you are using, the steps are pretty similar. Go to the settings, look for vacation responder and get started! If you realize you’ve made a mistake or a typo in your message after it’s been set, that’s okay too! You just need to go back into the settings and fix it. It won’t help anyone who already received the message, but you can fix it moving forward without any disruption of messaging.

It really is that easy to set it up!